How do you manage who can enter your company through the front door? Your workplace or other business facility likely has an intercom system. I’m hoping it’s not complicated and out of date.
It’s imperative to have a strong intercommunication device because this guarantees the physical safety and security of your company. But it could be intimidating to begin looking for one because there are plenty of choices available.
I guess we need something to rely on, through the buying process. Don’t forget that this will greatly benefit your organization. So let’s choose the best intercommunicationdevice for your commercial space.
What’s a commercial intercom system?
A means of communication that enables two individuals to talk to each other. For many years, a commercial intercom system has been installed in offices.
Business phone intercoms are the first systems. These were only used to facilitate communication between tenants in separate offices. Those systems are still in use by several companies.
However, contemporary systems have a lot more uses. A lot of commercial intercoms let renters speak with customers. They provide them remote access while they are at the front door of the building.
Components of a Commercial Intercom System
- Wireless
This is the link that connects the stations; it can be wired or wirelessly connected. Your base station is located near the front of a building or workplace. The substations are equipment, such as computers and mobile phones.
Separate in-unit substations must be installed for traditional equipment. Wireless connection types, however, establish communications with renters’ PCs or smartphones. Tenants can video chat and unlock the gate for guests by using their smartphones.
Tenant information is available in the directory for guests who require entry to their property. After that, they push the button that corresponds to the tenant they’re currently seeing. Through a smart app, the tenant is informed of their guest’s arrival.
- Door Unlock Mechanism
To allow tenants to remotely open the door, you’ll need a release mechanism. An electric or magnetic door lock can be connected to the intercommunicationdevice. When a renter permits a visitor to enter the building, this is released.
When the entrance needs to be unlocked, electric strike door locks operate by obtaining power. On the other hand, magnetic locks require power to remain locked.
- Operating System
This is the intercom’s software component. Property personnel can use this program to automate tasks, maintain the tenant directory, and give or deny building entree permissions.
Select a cloud-based software – see https://www.investopedia.com/terms/c/cloud-computing.asp for further reading. In this manner, you can operate it from any location.
Features of CommercialIntercom Systems
Look for features while selecting a solution for your organization. This will guarantee a faultless access encounter.
- Package Management Solution
Organizing all of the packages that are delivered to your building will be necessary. Hence, spend your money on equipment that can be integrated with a package management system. This makes it possible for couriers to safely leave parcels without needing employees.
To access this, all you need is a location set aside for deliveries. A delivery person gains entry by entering their PIN. To enter stored packages, use the same code.
- Built-in Access Control
Select a device with integrated access control. Employee lists and programs are easily integrated with the intercom’s OS.
Once it has synchronized the company and tenant data, building entry credentials will be instantly sent to employees. Furthermore, because both systems are cloud-based, any changes made are instantly reflected on the device. Access control settings are updated appropriately.
Upon commencing work, a new hire is granted smartphone access to the premises. Additionally, an employee’s entree credentials are automatically canceled upon their resignation.
- Mobile Applications
These days, smartphones can function as substations – learn more about this feature. For this reason, you want to search for an intercommunicationdevice that works with smartphones and enables video chat with guests. Furthermore, this needs to open gates or doors via a smartphone app.
This will greatly benefit you in different ways:
- More access points are preferable. Using voice instructions, 3D or haptic touch, and swiping or clicking an app button are a few examples of access techniques.
- Door release logs are included in most intercom apps. This allows you to review every door release with images from within the app that have been time- and date-stamped.
- Even when they are not at the office, tenants ought to be permitted to admit guests into the property. They can video chat with visitors, receive notifications when they seek entry, and approve entry remotely with mobile access control.
- Tech Integration
Seek for devices that combine other property technology with ease. This covers smart locks, administration software, and other things.
All of your building’s technologies can be integrated to streamline property administration. This facilitates everyone’s entry to the property.
Why is an intercom system necessary to your business?
This provides a means for businesses to guarantee property security and tenant safety. Nevertheless, installing it has a lot of additional advantages. Among these are:
- Contactless Entry
It’s now more crucial than ever for all kinds of buildings. The days of having to sign papers or have conversations with front desk employees are long gone.
Moreover, contactless entry guarantees easy entry for occupants,as well as their visitors. Without depending on workers to grant entry, occupants are free to come and go whenever they like. They can also unlock the door from their workplaces.
- Visitor Controlling
Every day, dozens of people are under the supervision of commercial establishments, and this number will only increase. Commercial intercommunicationdevice systems provide easy-to-manage visitor entry on a cloud-based platform around the clock.
For smooth entry, occupants can also send virtual keys to guests. Additionally, they may maintain an audit trail of each door entrance incident. This gives you peace of mind about the security of your building.
- Delivery Management
Deliveries are necessary for businesses to run. You can prevent parcels from being stolen and missed. To allow couriers to leave parcels inside the premises, employees can also provide them with single-use delivery passes.
Furthermore, food delivery is quite popular these days. It can be made easier than it has ever been. Additionally, for guaranteed entry, building staff can provide delivery PINs to each carrier.
